Spheriq application and funding management
Managing and submitting applications has never been so easy
Foundation software for funding organizations and nonprofits: With Spheriq’s application and funding management, you can start managing your organization digitally. Simplify the application process, harness the potential of digitalization and make a greater impact.
Accept requests online
As a funding organization, create one or more application forms that meet the needs of your organization. Accept applications directly on your organization profile or proactively invite people to submit an application.
- Use the form template that corresponds to the typical funding processes or create a customized form – the choice is yours.
- Decide whether you want to accept applications or pre-applications via our system and whether organizations or individuals or both can submit applications. Multi-stage application processes can also be easily mapped.
- Benefit from the direct integration of the application form on your Spheriq profile and receive applications online – without your own foundation website.
- Be proactive and use requests by invitation by writing to organizations or individuals that match your funding purpose.
- Make it easier for applicants to submit applications with a customizable entry page.
Read about all the application and funding management functions in the factsheet.
Manage your requests
Collect your applications in one central location, keep track of acceptances and rejections and benefit from numerous practical functions.
- Control the application form on your organization profile with just one click. This allows you to decide for yourself when your organization is open for applications and when it is not.
- Assign the appropriate status to the requests and thus create structure.
- Store reply templates for communication with applicants.
- Maintain an overview by marking and filtering searches with individual tags.
- The AI-supported Eligibility Check helps you to check incoming applications for compliance with your eligibility criteria. The AI concierge goes one step further and prepares relevant information for your decision-making process in a structured manner (from Partner Plus).
Keep an eye on your funding budget
The new budget module helps you to manage your funding budget efficiently and keep track of everything – from committed amounts to funds that have already been disbursed.
- Manage a global budget or create individual sub-budgets for different funding priorities.
- Enter the annual budget and define the year in which the committed amounts are to be settled.
- Plan subsidies over several years by adding payment installments with the corresponding amounts.
- Export your budget for further evaluations with just a few clicks.
You can use the comprehensive application and funding management for funding organizations at the partner level for CHF 1,650 per year.
Process requests efficiently: evaluate, prioritize and decide together
We provide you with the necessary tools: evaluate, comment on and log incoming applications in the practical detailed view.
- Study all information on applications: project duration, requested amount, request, details of the organization, etc.
- Record the processing or discussion of the application in a journal.
- Enter your recommendation to the Board of Trustees in a separate data field for each application.
- Prioritize incoming requests with the feedback function.
- Comment on applications and share your assessments with your colleagues.
Enter your assessment per application in the decision module
An intuitive interface allows you as a foundation board member to study, evaluate and comment on the applications. As the head office, you simply send the applications ready for assessment to those responsible.
- As the head office, notify the decision-makers (foundation board members and other experts) with the so-called Magic Link and a personal message about applications that have been received and pre-checked.
- As a decision-maker, check in to the decision module with the Magic Link without any worries.
- Enter your assessment of the applications provided in the decision module via a simplified interface.
- Customize your evaluation system with individual dimensions per application form (from Partner Plus).
Collaborate in application management
Teamwork makes the dream work: Use clever functions to process applications collaboratively.
- Create a private network to edit the request with your colleagues. This way you can find everything in one place and use it as an archive.
- Open a shared network and invite the applicant organizations to exchange information about the request digitally. Create a space in which you can have direct contact with the applicants and keep a record of developments.
- Export the requests to edit and discuss them offline or in other media.
Provide structured support for funding projects throughout their entire duration
Manage the implementation of your grants centrally and work directly with grantees in Spheriq.
- Record and manage reports, milestones, tasks and agreements centrally in one place.
- Keep an eye on the progress and open tasks of your funding projects at all times.
- Work directly with sponsorship recipients in a shared network – without any media disruptions.
- Request interim and final reports in a structured manner using individual reporting forms.
- Sign agreements together with grantees directly digitally on the platform.
Get started for free: As a non-profit organization, you can submit applications to participating Funders as early as the Free level.
Submit applications online as a nonprofit or individual
Are you active on spheriq.ch and have you found a potential funding partner? With the new application management system, you can submit applications to all participating organizations online free of charge – without any detours.
- Submit an application with just a few clicks, directly via the organizational portrait of the funding organization.
- The basis of the application from nonprofits is your organizational and project profiles. Benefit from our templates and automated input.
- The application wizard helps you as a nonprofit to enter all the necessary information when submitting your application and thus increases your chances of being matched. You can get more support in the application workshop.
- Manage your applications in one place and receive feedback online.
Frequently asked questions
As a non-profit organization, you can submit applications to participating funding organizations online and manage your submitted applications. The application is based on your organization and project portrait. So you only need to add to it and do not have to start from scratch each time.
Application management for nonprofits is available from the Free level. This means that you can use it free of charge as a registered user.
As a funder, you have access to a comprehensive application and funding suite: you can submit funding applications, process and manage them with numerous tools and prepare decisions. For this reason, application and funding management for funders is only available from partner level for 1,650 per year.
Nonprofit users can submit applications and manage submitted applications.
Yes, this is possible with funding organizations that have an application form for private individuals. As a private individual, you need access to the Free level, select “Expert:in” as your role.
Application management is currently offered in three system languages: German, French and English. You can change the language in your account.
The support blog provides you with detailed information on how application management works from an NPO perspective and how to submit applications digitally. To the support blog.